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Acumen User Guides

Stylus Guide

Configuration

Once the Acumen Smart Document Solution software is installed and you re-open Microsoft Word, the Acumen tab will appear in the top ribbon of the Word application.

This is an access point to activate all of the Acumen Smart Document Solution features and the activation of this is detailed in the Getting Started section. Once the appropriate credentials are entered, new tabs will be visible in the ribbon based on the features in your subscription.

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Activation of the Stylus tab is simple. The default setting for this tool is inactive and the icons are greyed out and unresponsive.

Click the Enable icon to activate the toolbar.

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The features will now all be usable in your document.

Once installed, the Stylus tab will always appear in the Microsoft Word ribbon. You will not need to reattach the plug-in or re-enter your activation credentials. For documents that you choose to use the Stylus features on, you just need to enable the tool.

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Button Title Style/Explanation
Status:    
image Status Button – Enable Enable button appears when Stylus functionality is deactivated. Clicking the button will activate the Stylus Toolbar in Word for the file that is being worked on
image Status Button – Enabled Enabled icon appears when Stylus functionality is activated. Clicking the icon will update the Stylus Toolbar in Word if necessary
Headings:    
   
image Numbered Heading 1 (no page break before) A-Heading 1 (no page break)
image Numbered Heading 1 A-Heading 1
image Numbered Heading 2 A-Heading 2
image Numbered Heading 3 A-Heading 3
image Numbered Heading 4 A-Heading 4
image Numbered Heading 5 A-Heading 5
image Numbered Heading 6 A-Heading 6
image Non-numbered Heading 1 (no page break before) A-Heading 1 (no page break non-numbered)
image Non-numbered Heading 1 A-Heading 1 (non-numbered)
image Non-numbered Heading 2 A-Heading 2 (non-numbered)
image Non-numbered Heading 3 A-Heading 3 (non-numbered)
image Non-numbered Heading 4 A-Heading 4 (non-numbered)
image Non-numbered Heading 5 A-Heading 5 (non-numbered)
image Non-numbered Heading 6 A-Heading 6 (non-numbered)
Styles:    
image Body Text A-Body Text
image Indented Body Text A-Body Text Indent
image Double-indent Body Text A-Body Text Double Indent
image Appendix Heading (defaults to Alphabetic) A-Appendix
image Toggle Appendix Headings A-Appendix (Numbered). Switches appendix headings from alphabetic to numbered
image Toggle Appendix Heading Drop-down menu to apply appendix sub-headings levels 1-6. In the examples below Appendix A (AA) is given sub-headings AA-1 through AA-1.1.1.1.1.1. Numbered appendices have an “A1” preface
image Appendix Sub-heading 1 A-Appendix -Heading 1 & A-Appendix -Heading 1 (Numbered)
image Appendix Sub-heading 2 A-Appendix -Heading 2 & A-Appendix -Heading 2 (Numbered)
image Appendix Sub-heading 3 A-Appendix -Heading 3 & A-Appendix -Heading 3 (Numbered)
image Appendix Sub-heading 4 A-Appendix -Heading 4 & A-Appendix -Heading 4 (Numbered)
image Appendix Sub-heading 5 A-Appendix -Heading 5 & A-Appendix -Heading 5 (Numbered)
image Appendix Sub-heading 6 A-Appendix -Heading 6 & A-Appendix -Heading 6 (Numbered)
image A-Header / A-Footer Style Changes header / footer style to A-Style
List-Styles:    
image Numbered List A-Numbered List. The numbered list order is level 1 number, level 2 lowercase letter, and level 3 lowercase Roman numeral
image Alphabetic List A-Alphabetic List
image Double-indented Numbered List A-Roman Numerals
image Bulleted List A-Bullet. The bulleted list order is level 1 closed bullet, level 2 dash, and level 3 open bullet
image Indented Bulleted List A-Bullet Indented
image Double-Indented Bulleted List A-Bullet Indented 2
Tables & Figures:    
image Insert Formatted Table Inserts a captioned table with row and column specifications outline by user
image Create Table Caption A-Caption. Formats text to be a sequentially numbered table caption
image Split Table Splits a table at cursor location onto a second page inserting a page break as well as a continued Caption
image Connect Table to Previous Connects selected table to table preceding it on the page
image Update Table Updates styles and formatting of a selected table to standard parameters for uniformity
image Table Footnote A-Table Footnote. Interactive table footnote creator that inserts sequentially ordered footnote text to placement in table
image Footnote Style A-Footnote. Applies footnote style to selected text
image Toggle Table Footnote Type (alpha or numbered) Converts table footnotes from alphabetic to numbered or vice versa
image Sort Table Resorts table numbering to be in proper order
image Figure Caption A-Caption. Formats text to be a sequentially numbered figure caption
image Toggle table numbering Toggles table numbering style from numbers to letters and vice versa
Navigation:    
image Insert Table of Contents Inserts a table of contents
image Insert List of Tables Inserts a list of tables
image Insert List of Figures Inserts a list of figures
image Cross-reference Opens a cross-reference manager for intra-document linking and bookmarking
image Update Fields Updates all unlocked fields in the document
image Style Viewer Breaks down your document and shows what type of style is being used throughout the document for ease of viewing
Layout & Text:    
image Change Page Layout Converts page from portrait to landscape mode or vice versa
image Insert Landscape Page Inserts a section break and a new page in landscape orientation
image Change Paper Size Changes paper size from US letter to A4 or vice versa
image Change Case Opens up a drop down where you can change what case a selected group of letters is in. I.e change lowercase -> uppercase
image Blue text Changes selected text to be blue (R:0 G:0 B:255)
Text Options:    
image Protect Makes selected text uneditable
image UnProtect If selected text is protected, will allow it to be editable once again
image Review Mode Toggles review mode on the document, review mode makes it so anyone accessing the doc with it in said mode unable to edit any portion of the doc and only make comments on it
Finalize & Tips:    
image Check Styles Scans document of all styles used and presents non-acumen styles in a side panel to be changed
image Show / Hide tips Toggles tips / hints to be shown on Acumen Templates
image Delete all tips Removes all tips/hints found on the page
Shortcuts:    
image Back Moves back to the previously accessed field in the document
image Forward Moves forward to the next field in the document
image Lock All Fields Locks all the fields in a document. Prevents fields from changing unexpectedly
image Unlock All Fields Unlocks all the fields in a document. Allows for fields to be updated
image Undo Undoes the previous action allowing for reversal of changes
image Paste Special Allows advanced pasting options of items in the stored clipboard
image Text Highlight Color Activates highlighter tool to highlight selected text. Contains a drop-down of color options
image Format Painter Allows styles and formatting from chosen text to be applied to selected text
image Subscript Changes selected text to be subscripted from the regular font
image Superscript Changes selected text to be superscripted from the regular font
image Align: Left Aligns all the text in a paragraph or table cell to the left margin of the page/cell
image Align: Right Aligns all the text in a paragraph or table cell to the right margin of the page/cell
image Align: Center Aligns all the text in a paragraph or table cell to the center of the margins of the page/cell
image Align: Justify Aligns all the text in a paragraph or table cell to spread evenly across the margins of the page/cell
image Track Changes Button that turns on the native Word tracked changes feature
image New Comment Adds a new comment to the location of the cursor in the right margin of the document
image Accept Change and Move to Next Accepts the selected tracked change and moves the cursor to the next tracked change
image Reject Change and Move to Next Rejects the selected tracked change and moves the cursor to the next tracked change
image Picture Crop Provides the cropping perimeter option to the selected picture in the document. Clicking outside of the cropped space returns the cursor to the normal line function and activates the image’s cropped attributes
Dictionary:    
image Add Dictionary Button will install the custom Acumen Medical Dictionary into Word. This will allow for spellchecking against a custom dictionary of over 20,000 medical and scientific terms not found in Word’s native spellcheck function
image Dictionary Enabled Icon shows that the current custom Acumen Medical Dictionary is already installed into Word

Style Check

The Style check tool can be used to scan a document for all styles found in said document. Utilizing either a quick scan (scans entire document paragraph by paragraph) or a deep scan (Scans the whole document word by word) the tool can find styles used throughout the scanned document. After scanning the document a side panel will then appear with all styles it found.

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From here you are able to either apply a different style to selected styles as shown in the image below:

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Ignore styles if you want them removed the list:

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Or remove any stylization applied to styles listed by clicking the remove style button:

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Stylus Config Editor

The Stylus Configuration Editor enables an admin user to create custom styles and share them within a company via the Stylus. To use the feature to save styles you can follow the steps below:

1. Edit your document’s styles as desired first.

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2. Once you got a style that you’d like created, go to the Acumen toolbar in your MS Word.

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3. Click the “Editor” button.

4. Login using an editor login.

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5. Click save and name your new style configuration

To make use of saved styles as a user:

1. Go to Stylus and enable

2. Select client

3. Select style

Update Tool

Under the Acumen tab found in the top ribbon is a button called Updates, this button can be used to update your Acumen Tool set to the latest version available without needing to go to the acumen site and receive the latest version. You can see if there is a newer version available as well via the update icon found on the left side of the Stylus Ribbon.

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When clicked it will show you what version you’re on, the latest version and if you are not up to date an update button will be available from which you can click to start the update process.

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When the button is clicked it will open a installer wizard which you can follow to complete your update. Once done you can click Finish on the bottom of the window and now your tool set should be on the latest version.